Commercial Operations Coordinator Oncology
About Astellas :
At Astellas we can offer an inspiring place to work and a chance to make your mark in doing good for others.
Our expertise, science and technology make us a pharma company. Our open and progressive culture is what makes us Astellas.
It’s a culture of doing good for others and contributing to a sustainable society. Delivering meaningful differences for patients is our driving force.
We all have a significant opportunity to make that difference, working locally in the areas we know best, whilst drawing inspiration from the different insights and expertise we have access to globally and from our innovative, external partners.
Our ethos is underpinned by the Astellas Way, comprising five core values : patient focus;
ownership; results; openness and integrity.
We are proud to offer an inclusive and respectful working environment that fosters collaboration and ownership. Our aspiration is to bring the best brains together, to
provide them with world-leading tools and resources and a unique structure that fosters real agility and entrepreneurial spirit.
About the job :
Ongoing support and compliance control on all operational procedures including financial, compliance and organization specific within Therapeutic Area.
Expert in administrative processes and procedures coordinating smooth execution according to the established standards. Provides guidelines and support to all employees as required.
Coordination of the proper circulation and archiving of all documents of the Department, including :
Coordination of the circulation of orders / offers to external contractors
Preparation of workflow and archiving, contracts
Proper circulation of Invoices and other financial documents (allocation, approval)
Cooperation with the superior in the scope of control over the budget and expenses regular reports from Finance
Organization of business trips in accordance with the requirements of company procedures and the specificity of travel.
Organization of meetings and trainings upon the Department needs, including support for the Company meeting organization
Documentation, circulation and archiving of arrangements made during the regular business meetings including typing, filing and scheduling, performs duties such as record keeping, coordination of meetings and conferences, coordinating direct mail and working on special projects.
Also, answers non-routine correspondence and assembles highly confidential and sensitive information.
Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization
Preparation of analysis, reports and PP presentations for the Managers within Therapeutic Area
Independent organization and conducting of meetings upon the Management request (including follow-up and minutes preparation)
Essential Knowledge & Experience :
Knowledge of English for fluent communication
Work independently as well as in a collaborative environment.
Customer service oriented
Communication skills written, verbal and presentation
Planning, calendaring and organizing
Problem assessment and solving
Information gathering and monitoring
Attention to detail and accuracy
Flexibility and adaptability
Computer skills and the ability to use the software, platforms for day-to-day work and other office equipment required by the company;
Ensuring compliance with legal provisions relating to promotions (the Act on Pharmaceutical Law, the Code of Marketing Ethics, the Infarma Code, the Ethics & Compliance Procedures);
Education / Qualifications :
Fluent in written and spoken English
Additional information :
Full time Permanent Role
Role based in Czech Republic
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.